Privacy Policy

1) Information We Collect

A. Organizers

• Sheet details: title, description, optional close date, optional passcode.
• Organizer contact: email address (used to send you your manage link and updates).

B. Guests (Signups)

• Signup information: name, optional email, optional notes.

C. Technical & Usage

• Log and device data: IP address, browser type, basic device info, pages viewed, and timestamps (used for security, abuse prevention, and basic analytics).
• Cookies/local storage: essentials that help the site function, such as remembering your session or which signups were made from this device.

We do not knowingly collect sensitive categories of data and we do not sell or rent personal information.

2) How We Use Information

• Provide the service: create sign-up sheets, display items, accept/manage signups, and share attendee lists with the organizer.
• Communicate with you: send organizer links, confirmations, optional reminders, and service-related notices.
• Improve and protect: monitor performance, fix bugs, prevent abuse, and enhance features.
• Legal compliance: comply with applicable laws, enforce our terms, and protect the rights, safety, and property of users and the service.

3) Legal Bases (EU/UK users)

Where applicable, we process personal data under these legal bases:

• Performance of a contract: to provide the sign-up functionality you request.
• Legitimate interests: site security, fraud prevention, and service improvement.
• Consent: where required (e.g., certain cookies or marketing communications).
• Legal obligations: compliance with the law or lawful requests.

4) When We Share Information

• Service providers: trusted vendors that help us operate Free Signup Sheets (e.g., hosting, email delivery, analytics). They access data only to perform services for us and under confidentiality obligations.
• Sheet context: signup information is shared with the organizer and may be visible on the sheet depending on settings.
• Safety, legal, and rights: if required by law, to respond to legal requests, or to protect users and our service.
• Business transfers: in a merger, acquisition, or similar event, data may transfer as part of the transaction with appropriate protections.

We do not sell or rent personal information, and we do not allow third-party advertising networks on the site.

5) Cookies & Similar Technologies

We use essential cookies to keep the site working (e.g., session, sign-up tracking on your device). We may use basic analytics to understand aggregate usage and improve performance. You can usually control cookies via your browser settings. If we introduce non-essential cookies that require consent in your region, we'll ask first.

6) Data Retention & Deletion

• Sheet data: kept until the organizer deletes the sheet or it's removed under our retention rules.
• Signup data: kept for the life of the sheet; it's deleted when the organizer deletes the sheet.
• Backups/logs: limited-time backups may persist for up to 30 days after deletion for reliability and disaster recovery.

Organizers can delete their sheets at any time. If you're a guest and want your signup removed, contact the organizer or contact us directly.

7) Your Rights & Choices

Your rights depend on your location, but may include:

• Access/Portability: request a copy of your personal information.
• Correction: ask us to fix inaccurate information.
• Deletion: request deletion of your data (organizers can delete their sheets; guests can ask the organizer or email us).
• Objection/Restriction: object to or limit certain processing.
• Consent withdrawal: where processing is based on consent.

To exercise rights, please contact us. We may need to verify your identity.

California (CCPA/CPRA)

We do not “sell” or “share” personal information as defined by the CCPA/CPRA. California residents can exercise applicable rights via the contact page.

EU/EEA/UK

If you believe we have not addressed your concerns, you may lodge a complaint with your local data protection authority.

8) Children's Privacy

Free Signup Sheets is not directed to children under 13, and we do not knowingly collect personal information from children under 13 (or a higher age where required by local law) without appropriate consent. If you believe a child has provided personal information, please contact us and we will take appropriate steps to delete it.

9) Data Security

We use reasonable technical and organizational measures to protect your information. No method of transmission or storage is 100% secure, so we cannot guarantee absolute security.

10) International Data Transfers

Your information may be processed in countries other than your own. Where required, we use appropriate safeguards (such as contractual protections) to ensure an adequate level of data protection.

11) Affiliate Links

Some pages on Free Signup Sheets include affiliate links to online retailers such as Amazon. If you click one of these links and make a purchase, we may earn a small commission at no additional cost to you. These commissions help keep the service free.

Free Signup Sheets participates in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by linking to Amazon.com.

Affiliate programs do not provide us with information about what you purchase, and do not give us access to your order history or personal payment details.

12) Changes to This Policy

We may update this Privacy Policy from time to time. We'll change the “Last updated” date at the top when we do. If changes materially affect your rights, we will provide additional notice where appropriate.

13) Contact Us

If you have questions or requests regarding this policy or your data, please feel free to contact us.